Administrative Manager

Company Description El Mohandess Print House, founded in 1984, is a steadily growing printing and packaging company specializing in pharmaceutical and cosmetics carton boxes. The company is ISO 9001, 14001, and 18001 certified, reflecting a strong commitment to quality, environmental responsibility, and occupational health and safety. El Mohandess aims to be a regional leader and preferred partner for clients and suppliers by offering integrated solutions to printing industry challenges. The organization focuses on combining high-quality services with competitive pricing and on-time delivery, supported by continuous improvement of its team and responsible use of resources. A culture of respect, integrity, environmental compliance, and long-term relationships with clients, employees, and suppliers is at the core of its mission. Job Description Key Responsibilities1. Administrative Affairs Strategy & Organization • Lead and develop the Administrative Affairs function, including organizational structure, policies, procedures, service standards, and KPIs. • Review and optimize administrative processes, resources, costs, and service quality. • Lead, develop, and evaluate the performance of the Administrative Affairs team. 2. Transportation & Fleet Management • Manage employee and goods transportation operations covering company-owned and outsourced fleets. • Develop transportation policies, optimize routes and fleet utilization, and control operating and maintenance costs. • Manage transportation vendors, contracts, service levels, fleet compliance, and vehicle maintenance. • Lead and supervise the Transportation team and ensure reliable and efficient service delivery. 3. Facilities & Infrastructure Maintenance • Manage building, facility, utility, and infrastructure maintenance activities. • Establish preventive maintenance plans, service standards, and maintenance KPIs. • Ensure timely resolution of facility issues and effective management of maintenance contractors and costs. 4. Housekeeping & Cleaning Services • Manage factory and administrative area cleaning operations and manpower. • Establish cleaning standards, schedules, inspection mechanisms, and performance KPIs. • Ensure a clean, hygienic, and well-maintained working environment. 5. Security & CCTV • Manage security operations, access control, visitor management, and security service providers. • Establish and maintain security policies, procedures, incident reporting, and emergency response standards. • Oversee CCTV monitoring and ensure effective coverage, utilization, and reporting. 6. Employee Accommodation • Manage company-provided accommodation, including leased apartments and related services. • Establish accommodation policies, standards, allocation procedures, and cost-control measures. • Manage landlords, service providers, maintenance, and accommodation-related contracts. 7. Catering & Employee Meals • Manage outsourced catering and employee meal services. • Ensure compliance with food quality, hygiene, quantity, timing, and service standards. • Monitor supplier performance, costs, employee satisfaction, and contractual compliance. 8. Vendor & Contract Management • Manage key administrative service providers and ensure compliance with agreed SLAs, KPIs, quality standards, and contracts. • Support vendor evaluation, negotiation, renewal, and performance improvement. • Identify opportunities for cost optimization and service enhancement. 9. Performance, Compliance & Continuous Improvement • Establish and monitor department-wide KPIs, SLAs, dashboards, and performance reports. • Ensure compliance with company policies, internal controls, HSE requirements, and applicable regulations. • Identify operational risks and drive continuous improvement, standardization, and cost-efficiency initiatives. Job Requirements Qualifications & Experience • Bachelor’s degree in Business Administration, Engineering, Logistics, Facility Management, or a related field. • +15 years of relevant experience , including significant managerial experience in Administrative Affairs, Facilities Management, Fleet/Transportation, or a similar multidisciplinary function. • Proven experience managing multiple administrative services within a large industrial/manufacturing environment . • Strong experience in fleet and transportation management, facilities, maintenance, security, accommodation, catering, and outsourced service management. • Demonstrated experience in developing policies, procedures, organizational structures, KPIs, SLAs, and internal controls. • Strong vendor, contract, budget, and cost-management experience. • Excellent leadership, communication, negotiation, problem-solving, and analytical skills. • Strong ability to lead teams, manage multiple stakeholders, and drive organizational change. • Good command of English and strong proficiency in MS Office and administrative reporting tools